Executive Assistant at Confidential company

About the Job

Key responsibilities:

-        Managing the principal's calendar and arranging meetings and calls on behalf of the principal

-        Completing travel bookings and scheduling for the principal and family throughout the year

-        Organizing and maintaining the central repository of information: bank statements, investment statements, legal contracts, corporate records, bills, and credit card statements

-        Liaising with related company professionals and external advisors (including the in-house Controller and Senior Technology Specialist, and external bankers, trustees, business partners, law firms, accountants) to request for information or facilitate transactions

-        Completing data entry of bank & credit card transactions

-        Managing guest list and organizing vendors for private or corporate functions

-        Assisting in the principal's personal matters as appropriate


Qualifications:

-        Accounting diploma or equivalent is a plus

-        Experience in bookkeeping/accounting

-        Strong working knowledge of QuickBooks

-        Experience as a personal/executive assistant

-        Accuracy and attention to detail a must; including demonstrated ability to manage multiple projects simultaneously

-        Excellent verbal and written communication skills

-        Flexibility to handle other tasks as needed


Salary:  Commensurate with experience with a discretionary bonus at year-end. 
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