Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada, and operates a large array of innovative housing and community based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.
Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.
The Finance Manager is responsible for the preparation of financial statements and reports, maintenance of general ledger accounts, analyzing budget variances, assisting in the preparation of annual budgets and overseeing the daily accounting operations and payroll functions of the Finance department and ensuring the integrity of Accounting, Payroll and Trust systems. In the absence of the CFO, the Manager will act in that incumbent’s absence.
Accounting / Audits:
• Plans, directs and coordinates all accounting operational functions including accounts payable, accounts receivable and general ledger and ensuring Generally Accepted Accounting Principles are followed.
• Co-ordinates and prepares monthly internal and coordinates the preparation of Coast’s (Coast Foundation Society 1974, Coast Mental Health Foundation) annual external financial statements and supporting accounting reconciliations and schedules with the external auditors.
• Oversees all aspects of the General Ledger, A/P, A/R, Payroll and Bank Reconciliations.
• Evaluates, establishes and maintains accounting and internal control systems.
• Assists the CFO with the budget process to ensure expenditures are in accordance with funded contracts and the development of annual operating and project budgets.
• Prepares documents and participates in the financial review conducted by funding agencies and external regulatory bodies such as WorksafeBC.
• Provides ongoing internal audit of financial, payroll and trust systems and processes, e.g. setting internal controls/risk management.
• Conducts and reviews monthly spot audits on transactions.
• Designs, maintains and prepares yearend working papers and responds to inquiries from external auditors and implementing process improvement.
• Assesses current accounting operations, offers recommendations for improvement and implements new processes.
• Oversees the development of systems and processes for new projects or programs, e.g. Trust Program (holding funds for clients), Accounts Receivable systems and bank reconciliations. Ensures standard accounting principles are adhered to.
• Responsible for duties that require broad conceptual judgment, initiative and ability to deal with complex accounting issues.
• Oversees daily banking operations including online banking.
• Performs banking functions, including monitoring cash flow and bank charges to ensure compliance with contractual arrangements.
• Ensures the monthly reconciliation of numerous bank accounts is performed.
• Acts as signing authority on the general, trust and Semi-Independent Living accounts and acting as a liaison to ensure all banking commitments are met.
• Resolves any banking issues such as discrepancy in deposits and withdrawals and unauthorized withdrawals.
• Ensures the integrity of cash management system, electronic fund transfer and online banking.
Financial Trust Administration:
• Oversees the financial administration of the Trust Program that has more than 300 clients with funds in excess of $13 million.
• Ensures the disbursement of trust funds is in accordance with each client’s contract.
• Ensures the balance of fund in the client’s account reconciled to their corresponding bank statement.
• Evaluates, establishes and maintains financial and internal control systems of the trust program.
• Oversees the preparation of the Annual Trust Statement for clients.
• Ensures the payment of annual fees by clients is accurate and reconciled to the amounts credited by the bank.
• Ensures the integrity of the complex Trust accounting system including the development and implementation of internal controls.
• Assists the CFO and COO in the implementation and maintenance of the Accounting Information System (AIS) for the organization.
• Assists the CFO and COO in the development of applicable IT policies and operating procedures for use of the AIS, e.g. payroll processing and access to AP/AR functions.
• Ensures the backup system of accounting data is functioning properly and that the integrity of the data is maintained.
• Assists the CFO and COO in ensuring that the organization’s AIS is compatible with the electronic systems of external organizations that are crucial to the daily operations. Such organizations include but not limited to Central Credit Union Electronic Funds Transfer, VanCity, Record of Employment, Pension Corporation and WorkSafe BC.
• At the request of the CFO or COO, liaise with external IT representatives re: implementation of system changes.
• Ensures that Coast’s Strategic Plan is referenced when developing annual goals and work plans.
• Provides feedback and ideas about the current Strategic Plan to the CFO.
• Provides new staff, volunteers, students and others with an overview of Coast’s Strategic Plan.
Requirements / Qualifications:
• Bachelor’s Degree or Diploma in a discipline such as Commerce or Business Management (financial emphasis) and a minimum of 5-7 years experience preferably at a managerial level and / or equivalent / acceptable knowledge and experience in the preparation of NPO financial statements, consolidated financial statements, general and project accounting and Canadianpayroll.
• Payroll Manager Certification from Canadian Payroll Association is required. Current First Aid/CPR certificate. Valid B.C. Driver’s License and must have access to a reliable vehicle. Successful completion of a Criminal Records Check.
• Chartered Professional Accountant (CPA) designation in good standing in the province of British Columbia required, with a minimum of 10 years of post-designation experience related to non-profit organizations (NPO).
• Coaching Skills: Clearly establishes performance criteria, finds solutions to problems by consulting team members, understands and listens to the concerns of all individual team members, gives ideas in clear and appropriate language.
• Problem Solving: Identifies problem situations within an appropriate time frame, develops several alternative solutions to problems, analyses situations and highlights important issues, suggest adequate valuable and feasible solutions.
• Planning and Organization Skills: Defines objectives and the means to achieve them, determines all required resources, anticipates future situations and establishes work plans, efficiently allocates or makes use of available resources, acts according to plans and establishes priorities, uses efficient methods, systems and work tools.
• Strong interpersonal skills: Get to know others and forms relationships, maintains very good relationships with colleagues, respects the ideas and opinions of others.
• Communication Skills: Both verbally and in writing, communicates openly, honestly and in a respectful, professional manner. Listens to and considers the ideas and opinions of others before responding.
• Leadership: Positively influences others, easily obtains cooperation from others, and is concerned with people as much as with results.
• Team Player: Shares knowledge and experience, cooperates and makes self available, listens, gathers information, takes into consideration the needs, ideas, opinions of others.
• Technical Abilities: Masters concepts, tools and methods related to his/her job, meet or exceed professional requirements of his/her field of work, keeps abreast of progress in his/her field.
-We believe in the person, not the disease
- We operate client-centered care under the principles of psychosocial rehabilitation
-There is a variety of work within a particular position and within the organization
-We strive to be the best that we can be
- We hold Exemplary Status accreditation through Accreditation Canada
- We have won numerous awards for our innovative programming
- We care about our employees, and believe in living our values and culture throughout the organization
***Employees of Coast must apply with their internal account (Coast email address registered). Current Coast employees who apply to this posting using external accounts will be considered as external candidates. Seniority will not apply.***
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