- Use your accounts payable and payroll skills in an exciting role with an incredible organization
- Receive a competitive annual salary of $42,483 to $49,980 plus some incredible benefits
- Don't miss this chance to make a true difference to the vibrant communities of the Coastal First Nations
About the Coastal First Nation Great Bear Initiative
The Great Bear Initiative Society (GBI) is a not-for-profit organization that was established in 2003 and is owned and operated by a unique alliance of BC First Nations called the Coastal First Nations (CFN). Our core purpose and function is to preserve coastal lands and waters while also supporting the development of a new conservation-based economy in these territories for member communities.
The Coastal First Nations alliance includes Wuikinuxv, Heiltsuk, Kitasoo/Xaixais, Nuxalk, Gitga'at, Metlakatla, Old Massett, Skidegate, Gitxaala, and the Council of the Haida Nation. Together, this group is working to protect our coast and improve the quality of life in our communities.
For more information please see our website by clicking here or alternatively check out the video below to see what it's like to work with us.
About the Opportunity
Currently, the Great Bear Initiative Society has an exciting and unique opportunity for a full-time Accounts Payable & Payroll Administrator to join our dynamic team in Vancouver on a full-time basis.
As our new Accounts Payable & Payroll Administrator, you'll report to the Senior Bookkeeper and work closely with the staff team as well as any other individuals who implement the GBI's projects as you carry out day-to-day accounts payable, bookkeeping, payroll, and maintenance of files and source documents for GBI and the Great Bear Business Corporations (GBBC).
Your more typical responsibilities in this exciting role will include:
- Entering the day-to-day financial transactions into accounting software for GBI and the GBBCs.
- Processing accounts payable for vendors, staff, and Project Managers by entering and paying bills as well as preparing cheques or pre-authorized debits for signature.
- Ensuring all bills have been pre-approved and pre-coded; following up with the Senior Bookkeeper, Finance Controller or Project Managers as required.
- Processing and monitoring accounts receivable as well as alerting the Senior Bookkeeper and the Finance Coordinator (Controller) on any overdue receivables.
- Preparing bank reconciliations and all supporting documents for the Senior Bookkeeper to review and finalize.
- Reconciling credit card statements to holders' expenditure reports while also following up with the Office Manager on any missing supporting receipts.
- Reviewing and reconciling petty cash balance with expenditure records as provided by the Office Manager.
- Reviewing the general ledger and registrars for completeness.
- Posting basic recurring journal entries as required.
- Entering and completing payroll using Payworks on a semi-monthly basis.
- Liaising with the contracted payroll company and Service Canada as needed.
- Maintaining hardcopy and electronic files related to bookkeeping and accounting as well as following and updating the Financial Processes and Procedures manual.
- Setting up all contracts from funding organizations.
- Setting up contractor and sub-contractor files.
- Allocating direct and indirect costs in accounting software to funders and projects.
- Establishing and maintaining mutually positive relationships with internal parties.
- Participating fully in scheduled team meetings.
In order to qualify for this role, you will need at least 5 years of experience in accounts payable, payroll administration, and office administration along with a post-secondary bookkeeping certification. Individuals with a different mix of equivalent education and experience are also invited to apply. Previous experience working in a not-for-profit organization, within the construction industry, or within an indigenous environment are all assets.
As our ideal candidate, you'll join us with knowledge of and respect for Indigenous culture, customs, traditions and issues specifically relating to Coastal First Nations member communities. You'll also have an understanding of the principles that guide financial accounting as well as strong computer skills, especially when using accounting software such as SAGE 50 or QuickBooks. Your strong teamwork and communication skills in both written and verbal form will ensure your success in this role as will your ability to work patiently and in a detail-oriented fashion.
Do you want to make a lasting difference to multiple vibrant First Nation communities? Here’s your chance.
Please note that this role is for individuals who have the permanent ability to work within Canada.
About the Benefits
As recognition for all your hard work and dedication, you can look forward to a competitive annual salary of $42,483 to $49,980 based on skills and qualifications. You'll also gain access to some incredible benefits including:
- Extended Dental and Health Care with all premiums paid for by GBI.
- Life Insurance with all premiums paid for by GBI.
- Accidental Death and Dismemberment with all premiums paid for by GBI.
- Short Term and Long-Term Disability with all premiums paid for by GBI.
- Access to an Employee Assistance Plan.
- RSP matching of up to 6%.
- 3 weeks of vacation within the first year.
- Additional vacation over Christmas.
- Opportunities for further professional development supported by GBI.
This is your chance to be part of a dynamic and growing organization where you will have the opportunity to make your mark for the better of all.
If you share our values and have the skills necessary to bring success to the role, then we invite you to apply today!