One (1) permanent full-time position of Administrative Assistant-Office (NOC 1241) available at 3394603 Canada Inc. o/a Harman Transport located at 34 Perdue Court, Caledon, ON, L7C 3M6.
Main Duties to be completed as per the lead statement of NOC 1241:
- Determine & establish important role in the administration of the company, ensuring the procedures & routines are followed.
- Provide various administrative & clerical support including including mailing, scanning, faxing, copying, record keeping, billing, invoices and maintaining hardcopy & electronic filing system.
- Prepare & compile reports and records including correspondence, drafts, memos and emails.
- Open, sort and distribute incoming regular and electronic correspondence and other material.
- Coordinate the flow of information internally and with other departments of the company.
- Coordinates with transportation safety department for safety measures to be followed.
- Maintain calendar, schedule and coordinate meetings, appointments and travel arrangements for Managers,
- Schedules and confirms maintenance and repair work.
- Orders office supplies and maintains inventory electronically and manually.
- Drafts minutes of the monthly staff meeting for managerial review.
- Answers general phone and email inquiries in a professional and courteous manner and direct inquiries to the appropriate staff members.
- Maintain office supplies for department
- Must have knowledge of Microsoft tools i.e. Outlook, MS Office, Electronic schedular etc.
Minimum One (1) year of work experience
Completion of Secondary School required
Wage rate: $23.10/hour
Hours: 40 hrs/week