For more information and to apply, please visit www.trentu.ca/employment. Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to email@example.com (Microsoft Word or Adobe PDF) no later than April 17, 2019 at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by a completed Employment Application Form.
Directs both Trent University Staff and a wide range of contracted services in planning, constructing, maintaining, renovating, surveying and altering the physical infrastructure of the university. Establishes departmental goals and objectives to achieve appropriate environments for learning, conducting research, living and working at the University. Directs the ongoing operations of capital planning, mechanical and electrical maintenance, general building maintenance, custodial operations, grounds, waste management and environmental sustainability initiatives.
Facility Operations, Construction, and Capital Projects;
1. Directs the operations of the department towards the establishment of objectives and the achievement of goals.
2. Meets frequently with section managers to oversee the operations of mechanical and electrical maintenance, utility services, general building maintenance, custodial operations, grounds, environmental sustainability and waste management.
3. Directs periodic audits of the condition of the university’s physical resources and charts cyclical renewal requirements for 1-10 year period.
4. Works with the Vice President Academic and senior academic chairs to determine, plan and achieve appropriate environments for teaching and research.
5. Make recommendations to senior management and Board of Governors with respect to priorities for major construction, renovation and alteration projects.
6. Drafts and submits all capital funding applications and acts as liaison to government funding agencies.
7. Make recommendations to senior management and the Board of Governors with respect to all campus planning issues and initiatives.
8. Directs all major construction projects, including architect and engineer selection, coordination of users committees, drafting of instructions to consultants, preparation of RFP’s, RFEI’s etc., approval of all design phases, management of tender calls, financial & contract management, and general monitoring of all phases of construction.
9. Directs the real estate functions of the university, including the purchase and sale of lands, the leasing of required and/or surplus buildings and property, as well as the coordination of all municipal zoning, property tax and legal issues.
Financial Oversight & Administration;
1. Directs the financial management of the department, including the establishment and monitoring of budget control systems to ensure compliance with the University’s financial policies and procedures.
2. Oversees management information systems to maintain budget control and to direct the resources of the department in an appropriate fashion (e.g. web based work order system for corrective and preventative maintenance; facility management software to record all floor plans and building related data, deferred maintenance database for MTCU reporting).
3. Ensure the timely reporting of all expenditures related to provincial ministry of education and training capital funding programs, including major capital initiatives.
4. Prepare and present professional reports for Senior Administration and the Board of Governors as required.
5. Provides management, direction, and leadership to the Facilities Management section managers, monitoring and evaluating staff performance and managing the staffing processes for management positions with the department.
Capital Projects: Capable of taking an initial concept or ‘idea’ for construction or major renovation of a new building from the preliminary planning stages to final turnover to end users. In many cases starting quite literally with a blank sheet of paper; some user expectations or requirements; no design resources or set budget. Extensive consultations with user groups to define scope, size & functionality of building from which budgets are developed; design consultant RFP’s issued, evaluated and awarded. Responsible for all aspects of the tendering process and selection of General Contractors. Once final approval is given by Board, for project incumbent is responsible as the account holder for the sign-off of all invoices; change orders and reconciliation of the final accounts. Projects are typically multi-million dollar assignments.
Deferred Maintenance Projects: the university has an identified deferred maintenance backlog of over $60M. Current annual targeted deferred maintenance funds from the Province total $747k. The Associate Vice President has to prioritize the projects to ensure highest and best use of the limited capital available to deal with the most pressing issues.
• University degree in Engineering or similar field of study from a recognized academic institution. A Master’s in Engineering or MBA would be an asset.
• Additional training: legal (land/building/environmental legislation), contract law, land planning/development, risk management, financial management and budgeting, capital planning, government/institutional practices, labour relations expertise (application of collective agreement and organizational effectiveness).
• Leadership training/capabilities, negotiating skills and excellent communications qualifications (clear, precise writing and good oral/presentation skills).
• 12 to 15 years’ experience (broad, multi-disciplined training/skills application) in an architectural or engineering design environment with emphasis on the design, evaluation and operation of large multi-building institutional portfolios (e.g. school board; hospital complex; college or university campus; correctional institutions or similar portfolios).
• Extensive knowledge of project management and design, with demonstrated responsibility for customer service orientated delivery of full range of custodial, electrical, mechanical, facilities, grounds & environmental services including renovation and remodelling of existing facilities to accommodate changing institutional needs.
• 5 to 7 years managing staff in a unionized environment with demonstrated effective leadership, supervisory and management skills. Cognizant of labour laws and practises as they relate to arbitration and grievance hearings.
• Comprehensive technical knowledge of building and infrastructure systems with knowledge of building codes and the ability to read architectural, electrical and mechanical drawings.
• Technical competence at a senior level in finance in order to oversee capital and operating budgets.
• Fully competent in business related computer programs and able to produce a variety of documentation (reports; financial updates, presentations etc.) utilizing - word processing; spreadsheet; PowerPoint and project management packages.
• Excellent communication and interpersonal skills, with a deep commitment to customer service, proven financial acumen and negotiation skills, and an innovative approach to problem solving