Are you looking for an opportunity to build a career in a small, dynamic organization with a collaborative and engaging team? To own your role, and where you’ll make an impact, provide critical support, and help hundreds of hotels at a time?
If you answered yes to these questions, then we have just the opportunity for you.
Who are we?
We’re the Alberta Hotel and Lodging Association, an Edmonton-based not-for-profit, membership-based organization. Our mission is to support our members and strengthen Alberta’s tourism and hospitality industry. Through our programs, services, and advocacy efforts, we strive to enhance the economic prosperity and social fabric of our industry.
We’ve been around for a century, and a large part of our ongoing success comes down to our service-oriented, supportive, and innovative team. We’re looking for a new team member, an Executive Assistant who will play a critical role in providing administrative support to senior leaders.
That’s where you come in.
Your role has 3 main components – meetings/logistics, corporate secretary duties, and government relations and advocacy coordination. You’ll act as a gatekeeper and provide support for the CEO and other executives including managing calendars and schedules, coordinating travel, preparing communications materials, and more. You’ll also be part of a team that responds to inquiries from our members.
You’ll gain a thorough understanding of our organization and how we operate. You will support our leadership team and board of directors in their advocacy roles, so an understanding of and interest in this area will be essential to your role.
Practically speaking, you will be responsible for:
- Meetings & Logistics: Manage the correspondence and calendar of the CEO & President, and coordinate meetings and travel for the senior leadership team.
- Government Relations & Advocacy: Understand the decision-making process, coordinate research, collection, analysis, and interpret information to inform members and officials, develop briefs, reports, proposals and other materials aligned with our brand.
- Corporate Secretary Duties: Coordinate board and committee meetings, prepare agendas and background, meeting minutes, and assure compliance with relevant legislation and AHLA bylaws.
You’ll be a great fit for this role if you are:
- Trustworthy – you demonstrate an impeccable sense of diplomacy, tact, integrity and etiquette as well as sound judgment in confidential and sensitive matters.
- Organized – You can manage lots of information and prioritize appropriately. You know that the small details matter, so you’re always careful in your work.
- An excellent communicator – You’re personable, have great phone skills, and you always get your message across clearly and effectively.
- A problem-solver – You’re proactive and find problems or opportunities before they come up. You have an analytical mind and enjoy solving complex problems.
- A relationship builder – you get along well with others, enjoy collaborating, and build strong working relationships with colleagues and stakeholders
- A self-starter – you take initiative and don’t need others to keep you on task. You take ownership over your work and enjoy managing projects on your own.
If this sounds like you, we can’t wait to hear from you!
Working with the AHLA:
We’re a close-knit, collaborative group of people who are committed to providing the best service and value to our members. We like to have fun, but when it comes to our mission, we take things seriously. Our team is approachable, welcoming, and collaborative. Many of our team members have been with us for 5+, 10+ and even 20 years – we think that says a lot!
This is a full-time, permanent position working in a high-quality office building in the Ellwood district in Southeast Edmonton with free parking. You’ll work Monday to Friday, 8:30 am to 4:30 pm, although you’ll have some flexibility with your schedule as needed.
You’ll earn $55,000-63,000 per year, commensurate with experience and be able to access RRSP and health benefits after a standard probationary period. In addition to your regular vacation, we also take time off between Christmas and New Year’s!
- Experience as an executive assistant or similar administrative position in the government, non-profit, or association sector
- Experience with research and analysis of topics, preferably as it pertains to government relations and advocacy
- Experience with project management, completing tasks according to deadlines
- Strong proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel, etc.)
- Knowledge of or experience with provincial politics and government
- Post-secondary degree or diploma in any relevant field
- Knowledge of or experience with digital media, research, communications, or graphic design is an asset but is not required
- Experience using any CRM would be an asset but is not required
How to Apply:
Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.
We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.
We will review applications, with priority given to those who have completed the assessment and look forward to hearing from you.