Receptionist / Admin. Assistant - 14 Month Contract at Magna International Inc.
Vaughan, ON L4L9C1
About the Job
Job Number: 15636
Group: Magna Exteriors
Division: Mytox Mfg.
Job Type: Fixed Term Contract
Location: Vaughan
Group Description
The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.
Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.
Job description:
QUALIFICATIONS NECESSARY TO DO THE JOB:
- High school diploma
- Professional business like appearance
- Energetic, friendly and outgoing personality
- Good English communication skills (both written and verbal) and ability to write business correspondence, memos, meeting presentations and minutes
- Computer literate, proficient in Microsoft Word, Excel and Power Point
- Detail and customer oriented
DESIRABLE ADDITIONAL QUALIFICATIONS:
- Familiarity with phone systems
- Experience in answering phone is an asset
- Ability to add, subtract, multiply and divide
- Ability to apply commonsense understanding to carry out instructions furnished in written or oral format
- Ability to deal with daily problems at reception
- Organized
MAIN DUTIES AND ACTIVITES OF JOB:
• Greet visitors
• Responsible for answering incoming calls and directs callers to destination
• Obtains caller’s name and arranges for appointment with person called upon
• Types memos, correspondence, reports and other documents
• Issues visitor’s pass when required
• Collects and distributes mail, messages and faxes
• Controls and places stationary orders
• Performs variety of clerical duties as required by Senior Management
• Update and maintain contractors Database (WSIB)
• Facilitate and connect visitors with their hosts
• Verify visitors are properly signed in
• Verifies contractors credentials, WSIB coverage, general liability insurance, and completion of Mytox health, safety and environmental orientation and training
• Maintain Mytox safety standards in reception area, copier, lobby, office supply room and kitchen
• Organizes travel and some offsite events
• Organize monthly prizes
• Organize senior management meetings
• Administers the use of company vehicles
• Update and maintain manifest log (soft copy on P-Drive and hardcopy in the binder)
• Update and maintain HSE communication log (soft copy on P-Drive and hardcopy in the binder)
• Update and maintain workplace inspection report and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
• Update and maintain safety talk attendance sheet and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
• Any other reasonable request by management
Additional Information
Accommodations for disabilities in relation to the job selection process are available upon request.