The Accounting Associate-AP is responsible for processing accounts payable and providing general support to the Site Accounting Department.
Within the limits of applicable policies, procedures and established plans, he/she has authority to take action and make decisions. The assignment of work or delegation or responsibility does not relinquish responsibility for results. Performance will be measured by the extent to which the responsibilities have been fulfilled.
Process supplier invoices – review invoices, ensure proper approvals are received, match to receiving reports; code to appropriate account and input into system for review.
Arrange for new suppliers to be set up at HO.
Review unvouchered receipts report (5.13.5) for accuracy.
Ensure all invoices are processed on time to obtain maximum discounts.
Run the “Aging report” weekly; review all unprocessed/outstanding invoices at every month end.
Follow-up on all supplier inquiries.
Maintain AP files.
Run the Aged AP report and prepare month end journal entry.
Run Period Receipt Report (5.13.5) and reconcile to General Ledger.
Confirm Interbranch balances.
Other duties as assigned from time-to-time.
KEY WORKING RELATIONSHIPS
Regular contact with Purchasing, Production Supervisors and Production Manager to resolve invoicing problems.
Regular contact with HO Accounting/Finance Department.
Regular contact with HO IT Support Assistant regarding Suppliers database.
Occasional contact with suppliers
Regular use of computers, telephones & misc office equipment.
Ability to meet deadlines.
Little physical effort required
Education and Experience
Some post-secondary accounting courses and 1-3 years accounting experience, preferably in a manufacturing environment; or High School and 3-5 years accounting experience, preferably in a manufacturing environment.