Supervisor, Accounting Operations at Seaspan-ULC

The Supervisor, Accounting Operations is responsible for the supervision of the Corporate Accounting Transaction Services Team, Accounts Payable and Accounts Receivable.  In addition, the Supervisor is responsible for sub-ledger maintenance, account reconciliations, A/P, A/R, internal and external recording and reporting of these financial transactions.  

The Supervisor will focus on day-to-day accounting operations, supervision of six unionized Accounting Clerks, review weekly A/P and A/R batches, resolution with Approvers throughout the Company, assist with reconciliations and complex A/P challenges that need adequate time to resolve, as directed by and with the support of the Manager, Accounting Operations.

Duties/Accountabilities

• Oversees daily operations of the Accounting department, including assessing, monitoring and fulfilling staff requirements.
• Conducts performance appraisals including providing accounting staff feedback and suggestions for improvement.
• Consults with Human Resources on various MoveUp union employee related issues as needed.
• Expedites processing of accounts payable, including following up with approvals.
• Ensures accounts payable payments are sent for approval in a timely and accurate manner.
• Reviews and posts all batches, accruals and adjustments prepared by the Accounting staff.
• Assists with administration of Accounts Payable system (in-house program - TAC/TAP) setups, issues and resets.
• Assists with maintaining cheque listings and downloading reports (Cheque Fraud Protection).
• Assists with filing and payment of taxes (GST, PST, corporate, payroll).
• Balances A/R and A/P sub-ledgers to general ledger monthly.
• Reconciles various accounts and maintains balance sheet working papers on a monthly basis, as assigned.
• Assists with the annual audit as required by preparing working papers and schedules and responding to enquiries.
• Prepares other reports and analysis as requested.
• Participates in the establishment of policies and procedures for the accounts payable, receivable, and invoicing functions.
• Assists with process and procedure documentation.

Education and Experience

• Bachelor’s degree in Business Administration, Accounting and/or equivalent are desirable;
• Working towards completion of a professional accounting designations: CPA is preferred.
• Minimum 5 years of progressive accounting experience that includes experience with account reconciliations, managing accounts payable and receivable
• Minimum 3 years of experience managing team members, with a preference of experience with unions
• Experience with JD Edwards Enterprise One (ERP) and Business Intelligence or equivalent

Skills, Knowledge and Required Competencies

• Customer service orientation, self-starter and initiative driven
• Strong analytical skills to understand large and complex account reconciliations (vendor accounts & Goods Received Note)
• Strong organizational and time-management skills
• Team player with strong abilities in prioritizing multiple tasks and ensuring all deadlines are met
• Thorough knowledge of financial practices and procedures
• Ability to work independently under tight deadlines
• Understanding of related auditing and Information Technology functions
• Excellent oral and written communication skills and effective listening skills 
• Must be able to manage and direct staff in ways that ensure their productivity
• Maintain the highest degree of professionalism and confidentiality in all matters